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Copilot analytics and dashboards

If Viva Insights is for people analytics and Copilot analytics tracks AI data, then bringing them together gives you a glimpse into how your company works.

At a glance, you can see things like:

• The overall Copilot adoption rate for licensed employees

• Total M365 licenses against total Copilot licenses

• Active Copilot users

• Total number of assigned Copilot licenses for Copilot governance

A broad overview of this data helps you quickly spot missed opportunities. For example, if Copilot is boosting productivity in Outlook but adoption is lagging in other areas, you’ll know where to focus first. 

Viva Insights in Microsoft Teams

Now let’s get into the big one: Teams. 

When Microsoft Teams is your go-to communications platform, a lot of employee engagement data can pile up quickly. From the total number of meetings to after-hours messages, Viva Insights for Teams helps businesses spot trends before they turn into problems.

IT admins can use Viva Insights to track interaction with certain channels. At a glance, you’ll see:

• Overused Teams channels

• Underused workspaces

• Channels or groups that need cleanup 

If you want more info, you can dig deeper with ShareGate Protect. Easily build reports tailored to your governance goals, like finding teams with no active owners, flagging sites shared with external users, or spotting workspaces that haven’t been touched in months. Filter by activity, ownership, sensitivity, or external sharing to see exactly what needs your attention. No exports or PowerShell required. 

Viva Insights in Outlook

Viva Insights for Outlook focuses on how employees spend their time. Are they in a meeting? Responding to emails? Getting a couple hours of deep focus in? Outlook’s Viva Insights shows you this and more. And if something seems off, it might be a sign of deeper issues, like clunky add-ins or governance settings that need a closer look.

With Viva Insights, you get a clear view of how Outlook runs day to day. Step in where needed, streamline workflows, and keep things running behind the scenes.

Turning visibility into action

Viva Insights is an analytics engine, highlighting collaboration trends, bottlenecks, and inactivity. It might flag a low-activity Teams channel or reveal a pattern of employees duplicating workspaces on their accounts. That information is great to have but won’t do much without a plan to move forward.

ShareGate turns insight into action. You can bulk-review and archive inactive Teams, clean up permissions, or reassign ownership. Instead of just data on the page, ShareGate turns Viva Insights into a practical tool you can use to streamline your Microsoft 365 environment.

Compliance and reporting

Every IT admin knows that compliance gets complicated, especially when managing hundreds or thousands of users in M365. While Viva shows you how employees work together, ShareGate makes sure collaboration stays compliant.

ShareGate lets you quickly generate reports that add richer insight to Viva’s data. This much-needed governance layer helps you spot things like:

• Incorrect access controls: Scope out who can access data in OneDrive, SharePoint, and Teams, and whether someone has permissions they shouldn’t.

• Misconfigured external sharing: Lock down compliance issues with secure external file access and identify files without proper permissions.

• Ownership and lineage: Track who owns what workspaces and make sure important data is never left unmanaged.

Beyond just showing you potential issues, ShareGate helps you fix them.

It’s like going from ‘We think there’s a problem’ to ‘Here’s the audit-ready report that proves we fixed it.’

Secure collaboration made simple

Viva Insights does a great job at showing exactly where user activity happens. But the issue is identifying who owns or has access to these channels and deciding how securely that work is being done.

ShareGate helps fill in the details, providing extra insights that help your flesh out the full story. Instead of seeing that your company heavily relies on Teams, you can peel back the layers and see which accounts own different channels and where to tighten data configurations. 

With ShareGate’s full visibility, it’s easy to adjust permissions, close access gaps, and keep sensitive data right where it belongs. When Viva Insights shows you the pattern, ShareGate enables a response.